Reduce Hours Spent Doing Menial Tasks in your business?

Reduce Administrative Hours Spent Stop Doing Menial Tasks

As a small business owner, you’re always looking for ways to lean up, lower costs, and generally improve the bottom line without hindering any type of productivity. Unfortunately, repetitive task and mundane work are the bane of any business owner .

If you’re spending way too much time doing things other than growing your business, you’re doing a disservice to your business.

But as we all know, you only get 24 hrs in a day. That said, there are many ways to reduce the hours you spend on menial tasks and still get everything done.

How is this possible ? What is this magic formula ? Today, we’re going to show you how some of the worlds most successful entrepreneurs and talk about how they manage to get the work done and grow their businesses at the same time.

Optimise your Business Processes and Put Time Back in Your Day

Think about all the administrative tasks you do from day-to-day. Are you taking it all on yourself, or do you have support? The truth is, not everything has to be done by you. Once you give up some of those processes, you’ll have a lot more time to devote to higher-value activities, like bringing in new accounts or innovating

If you have staff in-house that can follow directions, you can create a system around each task that anybody can run with. Of course, not every process requires a step-by-step procedure, but it’s never a bad idea to have something like this in your playbook. 

An excellent way to do it is to go through the task from start to finish and capture a video of it on your screen. Tools like Loom are perfect for this – it’s a solution that captures your process on video along with your spoken direction as you work. Once you’ve made your video, hand it off to an employee so they can document each step in writing. When they’re finished, they own the process and can teach it to others. You’re free

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Optimise your Business Processes and Put Time Back in Your Day

Think about all the administrative tasks you do from day-to-day. Are you taking it all on yourself, or do you have support? The truth is, not everything has to be done by you. Once you give up some of those processes, you’ll have a lot more time to devote to higher-value activities, like bringing in new accounts or innovating

If you have staff in-house that can follow directions, you can create a system around each task that anybody can run with. Of course, not every process requires a step-by-step procedure, but it’s not a bad idea to have something like this in your playbook. 

An excellent way to do it is to go through the task from start to finish and capture a video of it on your screen. Tools like Loom are perfect for this – it’s a solution that captures your process on video along with your spoken direction as you work. Once you’ve made your video, hand it off to an employee so they can document each step in writing. When they’re finished, they own the process and can teach it to others. You’re free

Automate Everyday Workflows Process automation is a massive time-saver in any office – but it’s not just for the enterprise. There are plenty of amazing—and sometimes free—apps and productivity tools that make short work of your everyday admin tasks. For example: Let's look at QuickBooks, for example. It’s one of the most popular small business accounting apps – but did you know it can track income, categorize expenses, and automate payments? Connect QuickBooks to your business bank account, credit cards, and lines of credit, set up rules to tell it how you want your expenses categorized, and all you have to do is check-in with it every once in a while to make sure there are no loose ends. You can even scan your receipts into the app, and it will find the matching transaction and attach the image to it. It’s an easy task to export all your information at tax time, and if your accountant needs a receipt, just a couple of taps, and it’s there. Social media is another big chunk of your day. You need to keep your accounts active, your customers engaged, and constantly be on the lookout for great content to share. There are a few ways to automate social media without letting go of the reins. To save time, use a tool like HootSuite to schedule posts weeks in advance. IFTTT is another great and simple tool for keeping the social media love flowing. You set “recipes” in IFTTT and just kick back and let it do its thing – for example, you could set it to tweet every time you put up a new blog or post on Facebook. It’ll drive traffic back to your sites and pages and multiply the work you’re already doing. Content creation is another marketing activity that takes up a lot of time in the day. Marketing software like HubSpot automates your marketing workflows so that you’ll never miss an opportunity. Every workflow you automate through HubSpot can be tied to a specific goal – and you’ll have all the analytics you need to quantify the results of your work. HubSpot pretty much does it all from blogging to email campaigns, lead management, and digital advertising. Calendly is a scheduling application that takes all the back-and-forth out of planning business meetings, phone calls, and appointments. Set up your calendar with your availability and embed a link into your emails to invite participants. The recipient simply clicks the link, chooses a time that’s convenient for them, and the event is added to your schedule. Done! 

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Outsource Your Postal Mail And how about your postal mail? What a time suck that is! Sorting through the mail, scanning it, filing it, getting it to the right people and places, not to mention all that paper. Outsourcing your postal mail is as simple as establishing a virtual mailbox. Earth Class Mail’s virtual mailbox plans are designed with the small business owner in mind. Simply choose your virtual address, and we’ll do the rest.When postal mail arrives at our secure facility, it is opened and scanned by HIPAA-certified technicians, digitized, and uploaded directly to your Earth Class Mail account. From there, you can integrate with G-Suite, Dropbox, Box.com, QuickBooks, and more. Your scanned mail is sent to you as a fully searchable PDF file, helping you go completely paperless in the process. We’ll do what you like with the physical mail – forward it to you or securely shred it in our facility. If you still receive payment by check, we can even deposit your checks for you using QuickBooks or Xero.